Tech Topic 55: Google Calendar tips with Priya Chandra

on

This week Google Workspace expert Priya Chandra (LinkedIn, website, YouTube) joined OnEBoard to share three Google Calendar tips. 

Priya shared three tips for getting the most out of Google Calendar. 

Create a custom repeat event 

Create an event that recurs on specific days of the week or month.

Screenshot of setting up a repeat event in Google Calendar
Create a Google Calendar Event that recurs monthly on the third Monday of every month.

Add travel time to your Calendar

Use the integration between Google Maps and Google Calendar to block out travel time to an event with a direct link to directions. Note that the demos use Google Calendar on the web, not the mobile app.

Screenshot of Calendar Event details showing button to Preview in Maps
In the Calendar Event details, click "Preview in Maps" to the right of the location.
Google Maps on Calendar sidebar showing directions after entering departure location.
On the Map on the right sidebar, enter your starting point and mode of transport.

Screenshot of travel time Calendar event with link to Google Maps directions.
Travel time is added as an event on your Google Calendar. Click "Google Maps directions" for directions.

Set up a meeting by sharing your available times over email. 

Use the integration between Gmail and Google Calendar to find times to meet. You can set appointments over email even if the other person does not use a Google Account or Gmail email.

In the Gmail email editor select Offer Times That You're Free
Start a new email message in Gmail and select Set Up a Time to Meet > Offer Times That You're Free

Select times on your Calendar that you are free.
In Calendar on the right sidebar, select the duration of the meeting and times you are available. 

Gmail automatically creates an email with available times the recipient can select.
Add your available times to the email and the recipient can select the option that works for them.

Discussion

There was additional discussion about how individuals and businesses can use Calendar effectively.
  • How small businesses that are wary of automation can keep the personal touch when scheduling meetings.
  • Setting up repeating Calendar events as reminders for seasonal activities and recurring tasks.
  • Attaching notes to a Calendar event.
  • What Gemini AI integration could bring in the future.

Additional Resources 

Google Calendar Help Center: Create a recurring event.

Google Calendar Help Center: Preview an event's location and add travel time.

Gmail Help Center: Offer available times to meet in a Gmail message.

Google Calendar Help Center: Add attachments to your events or Attach a document to a Calendar Event from inside Google Drive, Docs, Sheets or Slides

OnEBoard will be back with 3 Tips in 10 Minutes on February 2.







Comments

Post a Comment