OnEBoard Chat: Collaborate with NotebookLM

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 This week Nina Trankova hosted OnEBoardChat with a discussion about how to collaborate in NotebookLM.

 

This week's background references the upcoming Winter Olympics. They were generated in Meet with the prompt, "Generate the joy of the audience jumping high at an Olympic biathlon completion at the award ceremony. Place the winners on the lower left and the audience in the lower right. Include high Dolomites."

Topics

The OnEBoard team shared their experience using privately shared collaborative NotebookLM notebook. NotebookLM is Google's AI-powered research tool. 
  • Benefits of using NotebookLM collaboratively. 
  • How to share a NotebookLM Notebook, giving collaborators editor or viewer privileges. 
  • Live demonstration of a collaborative NotebookLM Notebook (starting at 14:03)
  • Types of materials NotebookLM can generate, based on reference sources. 
  • Using NotebookLM to create a Gemini "Gem" persona. 
  • Creating a Video Overview from source references.
  • Advanced prompting to customize output. 

How to Share a Notebook Privately

The best way to collaborate in NotebookLM is to share a notebook privately. 

1. Create the notebook. 

2. Click the sharing icon. 

3. Enter the Google Account email of the person or people to share with. Google Workspace users can also share with an internal Group. 

People can be added as "Viewers" or "Editors". Viewers can see the notes and sources in the notebook. Editors can add, view and remove sources and notes. 

Accounts with upgraded access (like OnEBoard) can set the notebook to "Chat Only" (so viewers can chat with NotebookLM) and set a welcome message.

Peggy noted, "I think that the way that you can share a notebook in NotebookLM to work collaboratively is going to look very familiar if you use Google Drive, Google Docs, Google Slides. It's very much set up in a similar way. [...] If you're inside the notebook, you click the little sharing icon and then it has a window that pops up and you can choose who you want to share it with."  

Use NotebookLM to Create Infographics & Video Overviews


Infographic generated in NotebookLM
Video Overview generated in the collaborative NotebookLM Notebook

Nina demonstrated how NotebookLM can be used to generate infographics and video overviews from selected source materials. In her example, the sources are OnEBoard Tech Topic Episode 79 and a demo on how to use NotebookLM as a source for Gems. 

The goal was to illustrate the perspectives from the OnEBoard collaboration using the new NotebookLM integration with Gems.

Takeaways

Nina Trankova: "What I like most about today's demo of collaboration is that I can select Bob's resources and use the flash cards, because it will save me time to understand why and what the most important information Bob added with a flash card. It gives you questions and answers. So it accelerates my understanding of what this is about at first glance before diving in. And of course it has deep dive, deep research, that I can generate and we will be adding it with our recap article. I've never experienced a better collaborative tool."

Bob Danley: "Well, the reason to use a notebook is that it is going to be a brain that's going to reflect what you're interested in and you can tap into that whenever you want. Obviously, it doesn't have consciousness, but it's going to be able to do all sorts of things that could be time consuming and tedious for you, you know, like compiling, condensing, and then every time you find something of interest, you add it to notebook and the brain becomes smarter every time. In fact, this is the reason  for doing something called Gemini Gems. And a Gem will basically work in concert with NotebookLM and the Gem will consider the NotebookLM the brain or repository of knowledge in which it's supposed to act on. So this is the beauty of it."

Nina Trankova: "Can you imagine how valuable this is for an enterprise when they pile on knowledge and about being flexible with understanding the changes, on market changes, in production lines. This is absolutely unbelievable how it's genuine, it's really an machine brain that is a must for today's conditions because they are so dynamic."

Peggy Kolm: "[...]  talking about doing collaborations, so, as we saw, Bob created this great prompt to create the Gems. And I look at that and I think, well, maybe it's missing a little something. What I can do is tweak the prompt then easily and have it do it again. You know, just adjusting things if I feel like that's necessary. We can save both of them and decide which one is the most useful for us. It's great for collaborative work."

Additional Resources

▶ Join the next OnEBoardChat on YouTube on February 22.
🔔 Subscribe to the OnEBoard YouTube channel and enable notifications so you don't miss an episode!

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